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Surplus Disposal Guidelines

 

Click here for the Notification of Disposal of Equipment

Note: Disposal Guidelines include scrapping, transferring and donating surplus property.

University guidelines state that any surplus item must be advertised on "ASA's Attic" before selling or disposing of it by other means. Your department's junk could be another department's treasure!

If the surplus item is computer equipment, the first step is reviewing and following the procedure for the disposal or relocation of computer equipment.

The next step in disposing of surplus property is determining whether the surplus property was purchased with grant funds.  For information regarding asset codes and determining if the property is grant funded and to access the forms to be submitted, please visit the Controller’s Office website.

After determining if your equipment was purchased with grant funds, you may post the surplus property on ASA's Attic as described below:

Post the item using the Surplus web form

Your surplus property description should be as specific as possible; enter the item's description, age, condition, and “asking price”. Asking price should be determined by utilizing staff's commodity expertise relative to the property, checking with the manufacturer, referring to the original purchase price, finding similar commodity on E-Bay or other sales media, etc. If additional assistance is required, the department may also review the fair market value analysis it has conducted with Asa's Attic by emailing the details to upintheattic@lehigh.edu before posting. It should be noted that Purchasing has no resources to accurately validate your asking price and can only estimate what a fair price should be.

The item will be posted for a maximum of thirty days and then deleted. If you want to post longer than one month, notify Asa's Attic prior to the end of the 30 day period for an extension.

You are required to post for a minimum of five working days before selling or disposing of the surplus. If the surplus is sold after five days but prior to 30 days, notify Asa's Attic of the disposition of the surplus so that it can be deleted from Asa's Attic.

The surplus property will be processed through GovDeals, an online bidding site. After 30 days with  no purchase, the item will be posted for donation to local non-profits or scrap via GovDeals.

Check the Controller’s website for property management and reallocation forms that must be submitted.

 
ADDITIONAL INFORMATION:
 
Unless you indicate otherwise, the department purchasing your surplus property is responsible for moving the surplus and paying any related labor and transportation cost.