Surplus Sale Guidelines

University guidelines state that any surplus item must be advertised on "ASA's Attic" before selling or disposing of it by other means. Your department's junk could be another department's treasure.

  1. If the surplus item is computer equipment, the first step is reviewing and following the procedure for the disposal or relocation of computer equipment at www.lehigh.edu/security/DisposalProcedures.html. After you have followed that procedure, you may proceed with posting as outlined below.
  2. The next step in selling surplus property is determining whether the surplus property is "owned" by your department and is yours to sell. For information regarding asset codes and determining if the property is your department’s to sell and to access the forms to be submitted, visit the Controller’s Office website www.lehigh.edu/~inctr/docs/Disposal_form.doc.
  3. After determining that your department "owns" the surplus property and it is yours to sell, post the surplus property on ASA's Attic as described below:
    1. Post the item to the Surplus web site at: http://www.lehigh.edu/~inubs/purchasing/SurplusSaleSubmitForm.shtml.
    2. Your surplus property description should be as specific as possible; enter the item's description, age, condition, and “asking price”. Asking price should be determined by utilizing staff's commodity expertise relative to the property, checking with the manufacturer, referring to the original purchase price, finding similar commodity on E-Bay or other sales media, etc. If additional assistance is required, the department may also review the fair market value analysis it has conducted with Sharon Zurick by emailing the details to shz3@lehigh.edu before posting. It should be noted that Purchasing has no resources to accurately validate your asking price and can only estimate what a fair price should be.
    3. The item will be posted for a maximum of thirty days and then deleted. If you want to post longer than one month, notify Sharon Zurick prior to the end of the 30 day period for an extension.
    4. You are required to post for a minimum of five working days before selling or disposing of the surplus. If the surplus is sold after five days but prior to 30 days, notify Sharon Zurick of the disposition of the surplus so that it can be deleted from Asa's Attic.
  4. If you are successful in selling your surplus property, complete the following forms:
    1. Complete an “Equipment Sales Agreement”; retain a copy for your files and forward the original to Sharon Zurick, Seeley Mudd Building. This form is found on the Purchasing website at “Surplus & Warehousing/Forms”.
    2. Check the Controller’s website www.lehigh.edu/~inctr/forms_general.shtml for property management and reallocation forms that must be submitted.

ADDITIONAL INFORMATION:

  1. Unless you indicate otherwise, the department purchasing your surplus property is responsible for moving the surplus and paying any related labor and transportation cost to OneSource.
  2. If you want to store your surplus property, contact Valerie Burkit, Printing and Mailing Services, at vab0@lehigh.edu or 8-5335 (J Building Warehouse), or Julia Parker (Service Building Floors 4 & 5 Warehouse) to determine if storage space is available on Campus. If space is available, then contact OneSource to arrange a work order to move the surplus item to the appropriate warehouse. Refer to the Warehousing section on this web site for further information.

PLEASE NOTE: Determining that the property is yours to sell, estimating it's fair market used value, setting the asking price, making appropriate arrangements, and filling out appropriate forms are the responsibilites of the department property owner.